Procurement
Every purchase
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Papel Procurement takes a request from the person who needs it to the goods on the shelf: approvals, sealed tenders, budgets, currencies and purchase orders. Simple enough for any requester. Open enough for your IT team.
Procurement
Four screens your people use every day.
Requesters, buyers and suppliers each get a screen built for their step. Pick a stage below or let it play.
Nobody needs a manual to raise a requisition.
Every process runs through a guided wizard, from raising a requisition to setting up a tender, registering a supplier or writing a workflow rule. The requisition wizard asks what, how much and who pays. Every screen shows whose desk the request is on. Menus follow the role, so a requester never wades through tender settings and an auditor sees exactly what an auditor needs.
The right route and the right signatures for every amount.
Your approval matrix maps value band, category and department to an ordered chain of approvers, in series or in parallel. Once a request is submitted its chain is frozen, so editing the matrix never changes an approval already running. Move the amount to see it work.
Bids stay sealed until the opening. Nobody can look early, not even an administrator.
Europe/Lisbon
Know what is left before you spend it.
Every approval, order and receipt moves the cost centre's ledger on its own. Owners see committed, ordered and realised spend as it happens, and alerts fire at the thresholds you choose.
Rules that notify, assign and announce. People still decide.
Build a rule with the wizard: an event, conditions on any field, and up to three kinds of action. Simulate it against past records before you switch it on. No rule can approve, invite or publish on anyone's behalf.
A portal suppliers do not have to pay for.
Suppliers register, keep their documents current, receive invitations and submit sealed bids from one login. No subscription, no per-tender fee, no certificate to buy.
Applications screened by your buyers.
Expiry alerts to supplier and buyer.
A printable receipt with the bid fingerprint.
Everyone sees the question, nobody sees who asked.
Generated per tender, validated on upload.
Award letters and letters of regret.
Plugs into what you run. Bends to how you work.
A REST API with scoped keys, outbound webhooks, scheduled SFTP exchange and ERP connectors with mapping profiles. Every integration acts through the same rules as a person: the sealed box, segregation of duties and the audit trail apply to it too.
Bands, categories, departments, chains
Direct-award threshold, minimum invitations
Cost centres, departments, categories
Supplier slots, validity, mandatory flags
Opening records, award letters, orders
Translate or add a language
Compose, schedule and e-mail
Roles, delegations, two-step sign-in
See it run on your own approval matrix.
Tell us about your organisation and how purchases are approved today. We reply within one business day to arrange a demo.